The 5 Photos Every Wedding Planner (and Couple) Needs for a Stress-Free Wedding Day
From the big “wow” venue shot to the tiny décor details, some photos are essential for both couples and planners to feel stress-free on the wedding day. In this blog, Mae Photography shares the 5 must-have images every South Florida wedding planner and couple should add to their checklist — making sure timelines stay smooth and memories last forever.
When you’re planning a wedding in South Florida, every detail matters. From the venue décor to the timeline, wedding planners work tirelessly to make sure the day flows smoothly. But when it comes to photography, certain images can make the difference between a stressful scramble and a seamless, beautiful gallery.
As a South Florida wedding photographer with experience capturing luxury weddings in Miami, Palm Beach, and beyond, I know exactly which photos planners depend on to keep things organized and couples happy. Here are the five must-have photos every wedding planner (and couple) should have on their checklist:
1. The Hero Shot of the Couple + Venue
Wedding couple embracing and kissing beneath a vintage windmill at sunset.
This is the photograph that sets the tone for the entire wedding story. It’s the image that blends the couple with the grandeur of the venue — whether that’s Vizcaya Museum & Gardens, The Breakers Palm Beach, or a private estate in Coral Gables. Planners love this shot because it showcases both the couple and their hard work bringing the venue to life.
2. The Details Planners Dream About
"Elegant Cartagena wedding dessert table at Hotel Estelar, featuring a tall white and gold wedding cake with floral details, surrounded by gourmet pastries, crystal candelabras, and luxury décor. Designed and styled by wedding planners Fulgencio and Tamara of Bodas y Glamour."
Planners know that every flower, menu card, and centerpiece took months of coordination. Photographs of décor details — flat lays of invitations, tablescapes, floral arrangements, and lighting — aren’t just pretty; they’re proof of the planner’s vision. These images help planners market themselves, attract new clients, and celebrate their artistry.
3. The Family Portraits (Organized & Fast)
"Family embraces in a warm group hug during a wedding celebration in Miami, surrounding the bride with love and joy on her special day."
This is where timelines can unravel if not handled properly. A professional photographer should be able to guide family portraits efficiently, keeping the list short and organized. When family formals are smooth, the planner’s timeline stays intact — and everyone can enjoy cocktail hour without feeling rushed.
4. The Candid Guest Energy
"Wedding party celebrating with the bride and groom inside the elegant ballroom at Hotel Estelar in Bocagrande, Cartagena. Beautifully styled and coordinated by Bodas y Glamour wedding planners, Fulgencio and Tamara, with sophisticated décor and joyful moments captured in this destination wedding."
The moments of laughter, dancing, and heartfelt emotion capture the true spirit of the wedding. Planners love seeing these because they reflect the success of the day they orchestrated. It shows that not only did everything look amazing, but the guests had the time of their lives.
5. The Full Room Reveal
Bride and groom entering their decorated ballroom at Hotel Estelar in Cartagena, with luxury wedding décor designed by planners Fulgencio and Tamara of Bodas y Glamour.
This is every planner’s pride and joy: the wide-angle shot of the ceremony or reception setup before the guests enter. It highlights the layout, décor, and design exactly as it was envisioned. These shots are often the first images planners use in their own portfolios, showing off their ability to transform a space.
Final Thoughts
Great wedding photography isn’t just about documenting a couple’s love story — it’s also about honoring the planner’s vision and hard work. These five types of photos give both the couple and the planner the peace of mind that everything was captured beautifully and efficiently.
If you’re a planner (or a couple working with one) looking for a photographer who understands timelines, details, and the bigger picture, let’s connect.
📸 Mae Photography – South Florida Luxury Weddings & Destination Events
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Why I Love What I Do: Capturing Timeless Moments with MAE Photography LLC
Why I Love What I Do: Capturing Timeless Moments with MAE Photography LLC
Wedding Photography Miami
Hi there! I’m Chris, the heart and creative soul behind MAE Photography LLC, based right here in the vibrant, sun-kissed city of Miami. Photography isn’t just my job—it’s my passion, my art, and the way I connect with people during some of the most important moments of their lives.
Over the years, I’ve had the incredible opportunity to photograph weddings in some of the most breathtaking destinations, and one of my personal favorites has to be Cartagena de Indias. If you’ve never been, imagine cobblestone streets, colorful colonial architecture, and sunsets that paint the sky in hues of gold and crimson. It’s no wonder Cartagena is a top wedding destination—it’s pure magic. I’ve been privileged to collaborate with some of the most talented wedding planners in the industry, creating unforgettable memories for couples who’ve trusted me to tell their love stories.
While Miami is home, my roots go back to the lush landscapes and rich culture of Costa Rica. Growing up surrounded by the vibrant colors and sounds of Latin America has shaped the way I see the world and my approach to photography. There’s something about the rhythm of life in Costa Rica—its artistry, its warmth—that inspires me every single day. It’s the little details, the raw emotions, and the natural beauty that I aim to capture in every shot I take.
What I believe sets MAE Photography apart isn’t just the technical skill or the high-quality images (although, let’s be real, those are important!). It’s the connection. I love getting to know my clients—their quirks, their love stories, their vision. Whether it’s an intimate beach wedding, a grand celebration, or a cozy family session, I’m there to make sure your unique story shines through every frame.
Here in Miami, I thrive on the city’s diverse energy—its mix of cultures, its stunning backdrops, and its never-ending vibrancy. My goal is simple: to make every single client feel like the star of their own masterpiece. Whether we’re shooting under the iconic palm trees of South Beach, amidst the bustling streets of Wynwood, or in your private sanctuary, my commitment to excellence and authenticity remains the same.
Wedding portraits in Miami
So why do couples and families choose MAE Photography? Because they know they’re not just getting a photographer—they’re getting someone who genuinely cares about their story. Someone who blends artistry with emotion, Latin roots with Miami flair, and professionalism with a personal touch.
If you’re dreaming of images that are as unique as you are, let’s connect. I’d be honored to capture your moments, whether it’s here in Miami, in Cartagena’s romantic charm, or anywhere else your heart takes you. Let’s create something beautiful together.
Ready to turn your vision into reality? Let’s make magic together! Fill out the form below to share a little about yourself, your dream event, or your story—I can’t wait to connect and craft something uniquely yours. Your moments deserve nothing but the best, and I’m here to capture them with heart and artistry. Let’s get started today!
